Power Automate Flows would appear confusing to the typical 'non-techy' individual. There is no condemnation! It's one of those trivial matters that appears frightening on the surface but is rather simple to understand. Let us break it down–Power Automate assists you in streamlining your data operations. However, if you don't use them appropriately, you might not realize their full potential. When creating a Flow in the software, it is critical to comprehend the various flows to identify which is most beneficial for your circumstance. Here, we'll learn about the five Flows and their optimal usage situations.
1. Instant Flow
The most popular and widely utilized flow type is the Instant Flow. It is commonly utilized while developing Power Apps since it is necessary to complete the more sophisticated applications the majority of the time. Because it is on the list of triggers accessible for Instant Flow, Instant Flow is ideal for Power Apps and whenever you want the Flow to execute instantly after an action. With the touch of a button, you may begin automation. You may use your desktop or mobile device to automate monotonous chores. For example, with the press of a button on your mobile device, you may instantaneously send a reminder to the team.
You want to build a Power Apps application that will conduct an action when a user hits a button. That is when the Power Apps trigger comes in handy.
2. Automated Flow
An Automated flow starts a flow when an email arrives or when your organization is referenced on social media. To communicate between your accounts and Cloud or on-premises services, you may utilize a variety of connectors. Flows have several automatic triggers, but they all begin with "when." This is because the Flow will only execute if the given criteria are satisfied. When you want a flow to execute whenever certain circumstances are satisfied, depending on the sort of Automated Flow trigger you select, an Automated Flow is advisable. Create an automation that is activated by activity, such as delivering an email from a certain individual or a social media mention of your organization.
Suppose you need to execute a flow every time a user adds a new unit to a SharePoint list. In that case, you'll need to construct an Automated Flow using the created item to activate and identify which SharePoint list.
3. Schedule Flow
The term "Schedule Flow" means precisely what it seems like. The major reveal: the Flow will run on a predetermined day and time. This flowing form is ideal for running the Flow on a certain day and time. Sign in to Power Automate, then choose My flows from the left navigation pane. Choose New, then Scheduled-from-blank. By modifying the Starting boxes, you may determine when your Flow should begin and how often it should repeat. Rep each box, then click Create.
Schedule Flow is the easiest way to design a flow that runs every day at 9:00 a.m.
4. UI Flow
This is a fresh addition to the Flows group. Consider UI Flows to be Robotic Process Automation (RPA) or, if you're a gamer, Macros. It operates by recording your activities (Keyboard inputs, Clicks, and so on) for an application and then replaying them to other users.
It is important to note that there are two sorts of UI Flow: web and desktop apps. Desktop programs operate on Windows, whereas Web Apps run on Microsoft Edge (Chrome or Chromium).
This flow type is ideal for automating routine processes in simple applications.
You want three separate programs on your PC to launch automatically: the Chrome browser, the Calculator, and the Command Prompt window. For this, build a Desktop app UI Flow and document your activities (using Chrome, Calculator and Command Prompt) before replaying it after storing.
5. Business Process Flow
This Flow is also a relatively new addition to the flows family. But, it differs from other flows in that it employs Microsoft Dynamic 365 so that the process of data consistency is assured.
Business process flows are perfect for simplifying your organization's duties and operations. These processes are used to ensure that everyone consistently performs certain duties with consistent data entry. With a well-designed Business Process Flow, you can ensure that all workers approach client procedures in the same way. This Flow enables you to specify the best path for various business operations and workflows. It may also be tailored to meet the security roles provided to each user.
That's it! These are the five distinct Power Automate Flows. It's quite basic and clear. When you start developing more elaborate flows, things might get tricky. This simple description should have helped you grasp the differences between the Flows! However, it won't be easy if you still have questions or are thinking to yourself. Don't worry. We're here to help!
Learn how to use Microsoft Power Automate to automate your business activities. This program will teach you how to build and run elaborate flows with Power Automate through actual instances. Through our extensive Power Automate online training, you will not only learn to automate desktop and web apps using UI flows, but you will also learn about AI Capabilities like Language Detection, Sentiment Analysis, and more. You will be able to take on difficult jobs in the Microsoft Power Automate domain once you have completed the course.
Our Microsoft Power Automate Online Training course strives to provide high-quality instruction that combines the foundational understanding of essential topics with a hands-on approach. Exposure to current industrial use-cases and situations will assist students in leveling up their skills and doing real-time projects using best practices.
Do you need assistance getting started with Power Platform? Request a free Power Apps conversion evaluation and obtain a strategy to automate one of your time-consuming processes with no obligation!