How To Write a Resignation letter

It can be exciting to leave a job. It can be exciting, but it can also be difficult to tell your colleagues. When you have so much on your mind, writing a resignation letter can be difficult so you can see our Resignation Letter Templates. For HR purposes, it is standard practice to tell your manager and peers about the change in person. It is also a good idea to send a resignation letter to let them know. What if you aren't sure what to include or how to word it?

It doesn't need to be difficult to write a resignation letter. This guide will help you understand how to write a resignation letter. We cover what to include and some tips. We also provide a template for resignation letters to help you get started.

What should you include in your resignation letter

In writing a letter, you must include the specific information your employer requires. Your employer will expect you to follow certain work ethics. The following should be included in your resignation letter:

Formal greetings and closing

You should sign resignation letters as business documents. Begin with a formal "Dear" followed by a closing such " sincerely Yours."

Announcement regarding your resignation

The first sentence of your resignation letter should explain your intention to quit your job. This gives the reader an overview of the contents of the letter and prevents you from burying the leade. In plain English, state clearly that you are resigning. Employers might misinterpret your resignation letter if it is unclear or too vague. It is best to be honest and direct .

People don't like to hear bad news. Some people prefer to soften their resignation letters with hedging (uncertain languages such as "I think"). . ?. ?. ."). This creates ambiguity and also clutters up your writing with unnecessary words that distract from your message.

Date you stop working

Your last day of employment should be disclosed so that the company can adjust and you can smoothly check with your recruitment consultants. There are many things to do before you can find your replacement or restructure your team. The company must have a final date in order to properly plan and organize these events.

Offer to help in the transition

You can put your company in a difficult position by resigning. To avoid burdening your coworkers, practice good work ethics and help your team prepare for your departure.

While the specific ways that you can help a job vary, here are some tasks that may be common:

  • Drafting a transition plan detailing who will take over which tasks you have previously performed.
  • Training your replacements or colleagues
  • Transferring ownership of projects
  • Writing a guide on how to accomplish certain tasks
  • Let someone know your current schedule so they can follow up.
  • informing/transferring your business contacts

These details will likely be discussed with your manager. You don't have to include them in your resignation letter. It's a thoughtful gesture that you can make, even if it isn't necessary. Your resignation letter will be appreciated by the person who reads it.

A polite expression of gratitude (if sincere).

It is a good idea to thank your employer for giving you the chance to work there. If you are leaving because of a hostile work environment, don't worry about this section. It might feel hypocritical or inauthentic.

Contact information

Include your most recent contact information in your resignation letter. You might be asked by HR to discuss the future or perhaps your replacement colleagues have some questions.

Your contact information should be under your name in upper-left corner of a formal letter. This information can be added to an email by adding it at the bottom, under your signature.

How do you write a resignation letter

You must first choose the right channel of communication to send your resignation letter. Resignation letters are usually sent by email or printed and handed in person.

It is a good idea to hand in your resignation letter and resign face-to–face, if possible. This is not only polite but it also allows you to control when the news is sent. You don't know the date that someone will read your email or letter. This can make matters more complicated, especially if you need to give two weeks notice.

If you decide to resign in person, your company will determine which option is best for you. For more formal companies, printout letters are preferred. However, for casual companies, an email is acceptable. You can ask your manager or HR team for their preference after you announce the news.

Your resignation should be brief and to the point. No more than one page. Don't go over all of the details and just leave it at that. There is no need to worry about the details.

You may feel more connected to your manager if you have a close relationship. If this is the case, why not write them a letter? While your resignation letter should be professional, it doesn't mean that you shouldn't express your feelings in an informal, separate message.

Tones should be the same as what you use when writing on LinkedIn. Resignation letters, even if there are emotions involved, are still considered formal documents. Avoid using slang, emojis and jokes that may seem casual.

Resignation letter template

To help you get started, here's a sample resignation letter template. You can copy the template and fill out the required fields.

Dear [employer] ?

This letter is my formal resignation from [company]. My last day will be [date].

Thank you and [company] for giving me the opportunity to grow and learn as a [job description]. It was an honor to work with such a dynamic and innovative team.

I am eager to assist with this transition, including [helpful task]. I wish you and [company] every success in reaching your goals.


[full title]


[phone number]


Tips for writing a resignation letter

Time it correctly

Your employer should not be the first to read your resignation letter. We mentioned that you cannot control the time they read your resignation letter. It is also important to tell them in person any significant news.

Your resignation letter is more documentation that notification. It is like a receipt. It is best to inform your manager in person that you are resigning and then send the resignation letter as an official record.

Either hand it to your employer in person or email it. It should not replace an in-person conversation.

Do not burn bridges

It's not just about being polite. People often keep good working relationships after they leave. You might find a new job opening at your old company, or you may want to recommend them for your new business. These situations will run much more smoothly if things are resolved amicably.

You will often have to refer to your former employer when looking for new jobs with the help of Placement Consultants. If your former employer is a grudger, it will hurt your chances of getting a job.

It's better to be polite than vent all your frustrations. If you are leaving for a hostile workplace, it is a good idea to state your reasons in professional terms. This will ensure that your company keeps your complaint in writing in case other employees leave.

Always proofread

An embarrassing typo shouldn't ruin your graceful exit. Proofread your document carefully before others can see it. After you are done, take a look at it to make sure there are no grammar or spelling mistakes.

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Aditya Pandey is a well-known Indian Blogger, SEO Expert, and YouTuber. He is the founder and CEO of MyDigital Crown, a Digital Marketing Company that provides Digital Marketing Services, SEO
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